To archive messages in Outlook 2003/2007/2010/2013:
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Navigate to the Archive window.
- In 2003/2007, from the File drop-down list, select Archive....
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In 2010/2013:
- Select the File tab.
- In the middle of the screen, click the Cleanup Tools button.
- From the drop-down list, select Archive....
- Select the Archive this folder and all subfolders: radio button.
- Select the top of the treed list.
- From the Archive items older than: drop-down list, select the date before which to archive items.
- Click the Browse... button.
- Click OK.
- In the Archive window, click OK.